Financial Administrator

Camp Kidston seeks a new Financial Administrator beginning immediately. Responsibilities of the Financial Administrator position combine those of Bookkeeper and Registrar for the Camp. The accounting system used is QuickBooks Online, while the camping software is Camp Brain. The Financial Administrator works closely with the Executive Director (ED), Board of Directors (including Marketing and HR sub-committees), Treasurer and Payroll Administrator. The role requires about 8-10 hours per week during the busy spring period, and just 8-10 hour per month the rest of the year. The Financial Administrator reports to the Treasurer.

Key Responsibilities:

1. Process all accounts payable, supporting the Board and Summer Director to liaise with customers and suppliers as necessary.
2. Record staff payroll in QuickBooks in conjunction with the Payroll Administrator.
3. Working closely with the Board and Summer Director, oversee and monitor the payment processes for camp registration fees recorded in Camp Brain to ensure that all registration fees are collected.
4. Ensure that all receipts and payments are recorded in QuickBooks; record appropriate adjustments to coding, accruals etc.
5. Prepare monthly financial statements for the Treasurer and Board.
6. Respond to correspondence on the admin@campkidston.com email on a timely basis.
7. Reconcile the bank account monthly, monitor cash flows and liaise with the East Coast Credit Union account manager as necessary.
8. Assist with the annual budget process by providing historical financial information.
9. Provide necessary source documents and information to facilitate the annual review process of the financial statements by a qualified accountant.
10. Assist with the development of policies and procedures as necessary and ensure that they are followed.
11. Produce annual tax certificates for charitable donations in accordance with CRA requirements.
12. Contribute to Board discussions and decision-making from a financial viewpoint.