Girl Guides of Canada Halifax South District (Halifax South District Treasurer)

Organization Name: Girl Guides of Canada Halifax South District
Opportunity Title: Halifax South District Treasurer
Category: Children & Youth
Commitment: Ongoing Opportunity (> 1 year)
Start Date: January 1, 2016
End Date: December 31, 2020

Email: halifaxsouthdistrict@gmail.com
Website: http://girlguides.ns.ca
Details:
  • Background/police check required
  • Appropriate for volunteers aged between 18 and 55
  • Appropriate for volunteers aged 55 and over
  • Training or orientation required
Opportunity Description:

Halifax South District, part of Girl Guides of Canada, is looking for a responsible, reliable District Treasurer. Your responsibility as District Treasurer is to monitor, record, and report on the use of funds in Halifax South District and, working with the District Commissioner, ensure that unit treasurers fulfill their responsibilities. We have nine units that meet at a variety of locations in the South End. You must be responsible and reliable. In addition, you must be able to get to three different unit meeting locations in the South End (Oxford St., Coburg St., and Young Avenue). Experience with accounting and financial management is essential. An accounting certification is not necessary, but a student working on an accounting certification would be ideal. Finally, you must be able to get a Police Records Check and to commit to a two or three year term. Please forward a resumé, cover letter and two references. Description of duties: As district treasurer, you will adhere to policies and procedures as outlined in the current edition of Guiding Essentials and in the National Governance Policy. Cash Management Deposit all cash and cheques received in full and as soon as possible after receipt. Be prepared to issue receipts for cash, if requested. Make sure that all expenditures are supported by complete and detailed documents or receipts. Ensure that at least two adult volunteers sign all cheques. Ensure that all cheque signers review the supporting documentation before signing a cheque. Ensure that motions to approve signing officers for both district and unit accounts are updated annually and that all approved signing officers go to the bank to present their identification and sign the bank forms. Financial Reporting Maintain accurate and reliable financial information on a timely basis. Prepare bank reconciliation on a regular basis. Prepare the annual budget for the district/area. Monitor actual results and report regularly to council on the financial status and bank balances of the district/area. At year-end (or when a unit treasurer resigns), complete the relevant sections of the Financial Review Checklist for all units, ensure that council appoints a reviewer for unit books and that all unit books are reviewed on a timely basis. Prepare the mid-year (June 30th) interim financial statements and analysis of results for the district/area and submit it to your parent Council no later than August 14. Prepare the Annual Financial Report for the district then forward the district books, the supporting documents, the Annual Financial Report and the Financial Review Checklist for the district/area to the financial reviewer appointed by Council by January 15. Make sure that copies of the Annual Financial Report and the completed Financial Review Checklist for all units are sent to your Provincial Council by January 31st following the year-end.

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